Best AI Tools To Help Optimise Your Work
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There is no doubt that AI has the potential to upturn almost every industry in existence. AI tools today can promote productivity by saving time through automation.
As long as we are responsible with our use of AI, these tools can serve to enhance a business’ overall efficiency in a relatively short amount of time. Here is a short list of some currently available AI tools that can help boost your productivity.
Benefits of AI
AI tools are essentially software applications that use artificial intelligence to help you accomplish tasks faster and more efficiently. Most tend to use machine learning algorithms and natural language processing techniques to develop their effectiveness. Here are how AI tools can help a business:
- Saves time by helping employees get more done in less time.
- Saves on cost as less employees are required to perform certain tasks.
- Automate mundane tasks to free up employees for more important tasks.
- AI technologies can process data at scale to uncover trends, purchasing patterns, and other actionable information.
- AI software assists decision-makers by providing recommendations based on the latest data.
- AI applications can help support collaboration among employees, especially for remote teams.
- AI productivity apps often include time-tracking software to help you maximise your schedule.
- Customer support teams that utilise AI technology can decrease their response times and boost client interaction and satisfaction.
Best AI tools to help optimise work
AI chatbots
Chatbots are made to simulate human conversations using AI and natural language processing. While today’s chatbots might seem a little too stiff, they do a well enough job with answering questions and responding to requests. Chatbots also act as virtual assistants to help customers and employees with common requests. Here are a few recommendations to help boost productivity:
ChatGPT
ChatGPT was among the first AI chatbots to enter the market and is also among the most popular. It is an uncomplicated tool for producing content, performing market research, and writing emails.
Gemini
Formerly known as Bard, Gemini is essentially Google’s version of ChatGPT. It is a conversational AI tool that is useful for gathering information and brainstorming ideas. One of its key strengths is its deep integration with Google Workspace, making it a natural choice for businesses and individuals who rely heavily on Google’s ecosystem.
Lindy
Lindies provides a unique work experience to those who choose to use it. It is like having a bunch of AI helpers called “Lindies” who can handle those boring tasks you don’t want to do. Things like setting up meetings, answering emails, or even writing proposals can be handed over to Lindy while you focus on more important tasks.
DeepSeek
DeekSeek is China’s answer to ChatGPT. It utilises cutting-edge artificial intelligence solutions in order to help with everyday business tasks and to assist in workplace optimisation. One of its major appeals is that DeepSeek appears to utilise less memory than its rivals, thus reducing the cost to perform tasks for users.
Grok AI
Grok is a generative artificial intelligence chatbot developed by xAI. It is an initiative by tech billionaire, Elon Musk, and is a chatbot that uses advanced AI technology to create natural and engaging conversations with humans. It can also answer many questions, solve problems, and assist with brainstorming.
Task management and scheduling
Planning and scheduling meetings and other tasks can be complicated and time-consuming. A lot of time can be wasted in planning a proper schedule. These AI apps for task management and scheduling can help streamline your workflow:
Ayanza
Ayanza is a team management system that analyses user behaviour and makes recommendations to help you meet your goals and objectives.
ClickUp
ClickUp is a project management platform that allows team members to communicate, set goals and reminders, and keep up with project deadlines.
Clockwise
Clockwise is very useful for time management, optimising schedules, and syncing up team calendars.
Motion
Motion seeks to make project management easier by automating task lists and ordering them from highest to lowest priority.
Calendly
Calendly is the modern scheduling platform that makes “finding time” a much simpler task. The tool connects up to six calendars to automate scheduling with real-time availability.
Email and inbox management
Organising and sorting your emails are among the most time-consuming and tedious tasks out there. For many, inboxes tend to be overflowing. However, AI tools can help you sort, compose, delete, and answer emails more efficiently.
SaneBox
A learning AI that will observe your email behaviour and categorise your inbox accordingly.
EmailTree
EmailTree organises and monitors email activity and suggests potential follow-up messages. This is especially useful for customer support teams.
Mailbutler
Mailbutler is an add-on that adds many useful extra features to your email to gather data and identify jobs.
Superhuman
Superhuman will help you balance both the speed of AI generation and the precision of your existing messaging.Has a bit of a learning curve due to requiring the learning of keyboard shortcuts. However, once you get used to it, it can save you hours in email organisation.
Transcription apps
Be it at a physical or remote meeting, taking down notes for review is critical to preserving ideas and developing actionable strategies. These AI meeting tools will record and transcribe audio from essential calls and meetings.
Fireflies
A helpful tool that can analyse meeting conversations and identify important topics, compiling them into recaps.
Airgram/Notta
Airgram is transcription software that extracts important data from recorded meetings. It was later merged with Notta AI in 2024, but retains much of its transcription functions.
Otter
Otter AI is an app that listens to your meetings and acts as a real-time note-taker.
Maestra
Cloud-based software that enables automatic transcription to caption and generate voiceover for video and audio files in over 100 languages.
Descript
Descript is the AI-powered, fully featured, end-to-end video editor. It can easily convert spoken words into text using speech recognition techniques. The following editing and manipulation operations are built on this initial transcription.
Writing and editing
Sometimes even the best writers will hit a snag while struggling with tight deadlines. These AI tools can help develop rough drafts and outlines that may offer some inspiration to writers.
Anyword
Anyword serves as a step-by-step guide for the writing process, from selecting the title to developing the final draft.
Rytr
Rytr is a low-cost writing tool that is especially helpful for narrowing down SEOs and assisting copywriters.
Grammarly
Grammarly is a fairly renown spelling, grammar, and tone-checking app. It also offers generative text that can help finish sentences.
Jasper
As one of the first AI writing tools on the market, Jasper helps to elevate you, your team, your brand, and your impact with a mature AI that’s built for marketing. It puts heavy emphasis on its many collaborative features that can assist teams seamlessly
SEO
SEO is not easy in today’s data and algorithm driven world. It requires a dynamic and complex set of strategies that can be challenging for any single person to handle.
Surfer SEO
An all-in-one content strategy tool that can streamline research, outline, create, and better optimise existing web pages.
Pro Rank Tracker
This software works by recording, analysing, and reporting sitewide rankings so that users can see how their content performs at a glance.
NitroPack
NitroPack includes features like caching and image optimisation to increase page loading speed for SEO.
Frase
Frase is widely regarded as one of the best tools for amending existing content, creating new content, and providing specific SEO support. The platform allows you to structure content based on top-ranking search results and optimise this for SEO.
This is by no means an exhaustive list. There are plenty of other AI tools out there that can help you within these categories. There are also tools that can help with image generation, research, or even modelling. However, the suggestions above should serve as a good starting point for those who want to delve further into this technology.
